Run It Once Limited

External Recruitment Policy

We at Run It Once Limited, a company incorporated in Malta, holding registration number C76266, having its registered address at 35, Strait Street, Valletta, Malta, and at Run It Once Inc., a company incorporated in the state of Delaware, having its registered address at 1919 S Jones Blvd, Ste G, Las Vegas, NV 89146, (jointly referred to as ‘Run It Once’) are strongly committed to protecting your privacy. Please take time to read through the below before consenting.

Our use of your Personal Data

Run It Once collects your personal data for the purposes of managing and executing its recruitment activities, and for planning its global operational and strategic development. The data you submit via this website (www.runitoncecareers.com) may therefore be used in the company’s internal evaluation and selection of applicants in relation to the open positions it may publish and publicize on this website from time to time. Such process may include (but is in no way limited to) the carrying out of interviews, meetings or assessments, review of portfolios and other pertinent documentation, as well as the ultimate engagement of an applicant as employee.

The Personal Data we collect

The data we collect and process from you shall include all the information (including form responses and all contents of documentation) which you submit to us in relation to your application, as well as any additional information we may collect about you or which you might provide throughout the recruitment process. This includes (but is in no way limited to) the information provided during job interviews, assessment outcomes, and any other feedback we might receive from you. Furthermore, this also includes internal notes and observations we might take in relation to your application and the recruitment process as it pertains to you, including any background checks we might independently conduct to verify your identity, criminal history and previous work experience.

Retention of Personal Data

Any Personal Data we collect about you will be retained on file for a maximum period of five (5) years. Throughout this period, we may contact you via email or phone (fixed line or mobile) should a future vacancy arise which we feel you would be suitable for.

Access to your Personal Data

Your Personal Data will be handled by employees within Run It Once, primarily those tasked with handling general human resources. Other employees within the company might be given access to your Personal Data in order to advice and assist with the recruitment process as it pertains to you. As a general rule, your Personal Data will be processed by the respective company (either Run It Once Limited or Run It Once Inc.) within which the open position you apply for would have arisen. However, by consenting to this Policy, you agree that your Personal Data might be transferred to, shared with, and/or disclosed to either of these companies.

When your Personal Data will be processed by, transferred to, shared with, and/or disclosed to Run It Once Inc., it shall effectively be transferred outside the European Union (EU) and European Economic Area (EEA).

We will not disclose your personal data to any other persons or entities besides those mentioned here, unless we are required to do so by law.

Your Rights:

Right of Access: You have the right to access all your personal data held and processed by the Company. To exercise this right, you can contact us at the email or postal addresses listed within this Policy.

In order to process this request, we will require proof of your identity. We will do our best to process the request as soon as possible, and in any event no later than thirty days from hearing from you.

Right to Rectification: You have the right to request rectification of any inaccurate or incomplete personal data held and processed by the Company. If you think we may hold details about you that are inaccurate or out of date, please contact us at the email or postal addresses listed within this Policy.

Right to Erasure (‘right to be forgotten’): You have the right to request that we delete the personal data held and processed by the Company by contacting us at the email or postal addresses listed within this Policy.

This right is not absolute, and we may be justified in keeping certain personal data, for instance when we are legally obliged to do so or if such data may be necessary for us to defend a legal claim.

Right to Object: You have the right to object to the processing of your personal data, including where such processing takes place for the Company’s legitimate interests, and you may request to withdraw from all future activities and the removal of all personal data held and processed by us by contacting us at the email or postal addresses listed within this Policy.

This right is not absolute, and we may be justified in keeping certain personal data, for instance when we are legally obliged to do so or if such data may be necessary for us to defend a legal claim.

Right to Data Portability: You have the right to move, copy or transfer your personal data from one organisation to another, and you have the right to request from us a copy of your personal data in a structured, commonly used and machine-readable format, which we may provide to you or another organisation at your request, where it is technically feasible to do so. If you would like us to assist you with this, please contact us at the email or postal addresses listed within this Policy.

Right to Lodge a Complaint: All Data Protection enquiries/complaints should be sent to our Data Protection Officer at [email protected]

Privacy Policy:

This policy represents a condensed explanation of how we use your Personal Data with respect to recruitment. The full Privacy Policy for Run It Once Limited (www.runitonce.eu) may be accessed here, while that for Run It Once Inc. (www.runitonce.com) may be found here.